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Notice of intended resolution
3 key takeaways
Copy link to section- A notice of intended resolution informs stakeholders of a proposed decision or action.
- It provides details about the resolution and the upcoming vote or implementation.
- This notice ensures transparency and allows stakeholders to prepare for the resolution.
What is a notice of intended resolution?
Copy link to sectionA notice of intended resolution is a formal communication issued by an organization, such as a corporation, non-profit, or governmental body, to inform stakeholders about a proposed resolution.
This notice serves as an announcement of the intention to make a decision or take a specific action, which will be discussed and possibly voted on at a forthcoming meeting or event.
The purpose of issuing a notice of intended resolution is to ensure transparency, provide adequate information, and allow stakeholders sufficient time to consider the proposal, ask questions, and prepare for the decision-making process.
This practice is crucial in maintaining good governance and stakeholder engagement.
Key components of a notice of intended resolution
Copy link to sectionA notice of intended resolution typically includes several important components to ensure clarity and comprehensiveness:
- Title and identification: The notice should clearly state that it is a “Notice of Intended Resolution” and provide a title or reference number for the resolution.
- Purpose and background: A brief explanation of the purpose of the resolution and any relevant background information to provide context.
- Details of the resolution: A detailed description of the proposed action or decision, including any specific terms, conditions, or changes being suggested.
- Meeting information: The date, time, and location of the meeting or event where the resolution will be discussed and voted on.
- Stakeholder instructions: Information on how stakeholders can participate, submit comments, or ask questions about the proposed resolution.
Importance of a notice of intended resolution
Copy link to sectionThe issuance of a notice of intended resolution plays a crucial role in organizational governance for several reasons:
- Transparency: It ensures that all stakeholders are informed about important decisions and actions, promoting openness and trust within the organization.
- Preparation: Stakeholders have sufficient time to review the proposal, seek clarification, and prepare for the discussion or vote.
- Engagement: By notifying stakeholders in advance, organizations can encourage active participation and feedback, leading to more informed and inclusive decision-making.
Example of a notice of intended resolution
Copy link to sectionConsider a corporation planning to amend its bylaws. The board of directors issues a notice of intended resolution to all shareholders. The notice includes:
- Title: Notice of Intended Resolution to Amend Bylaws
- Purpose: To update the company bylaws to reflect changes in corporate governance practices.
- Details: A summary of the proposed amendments, including specific sections to be changed and the rationale behind each change.
- Meeting information: The date, time, and venue of the annual general meeting where the resolution will be presented and voted on.
- Instructions: How shareholders can review the full text of the proposed amendments, submit questions in advance, and participate in the meeting.
How to respond to a notice of intended resolution
Copy link to sectionWhen receiving a notice of intended resolution, stakeholders should take the following steps:
- Review the notice carefully: Understand the details and implications of the proposed resolution.
- Seek clarification: If any part of the resolution is unclear, contact the organization for further information.
- Prepare for the meeting: Gather any necessary documents, prepare questions or comments, and plan your participation in the discussion or vote.
Understanding the purpose and components of a notice of intended resolution helps stakeholders stay informed and engaged in the decision-making processes of the organizations they are involved with.
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Sources & references

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